In order to strengthen consumer protection, the amendments to the Condo Act have introduced new mandatory indications and certificates that must be distributed annually to condo owners. These new certificates include the New Owner Information Certificate (NOIC), the Periodic Information Certificate (PIC) and the Information Certificate Update (ICU). In addition, the ministry introduced two new standardized communications to be sent before each owners` meeting, such as the annual general meeting. With all these acronyms, it is a real soup of certificate letters intended to keep owners informed of the financial health and status of their condominium. Unfortunately, it`s easier said than done to get the owners to make the deal and return it to the company. In an ideal world, owners would return the forms to the administrative office on time. But in the real world, the biggest challenge in throwing the ball in electronic communications is that owners respond to requests for information. If condo-Corporation does not collect email addresses as a routine procedure, creating a proprietary database or updating an existing database can seem like a daunting task. However, there are a number of approaches that you have described below: Try to make the process of collecting email addresses and maintaining the database become a “common practice”.
The process of regularly updating your database can be laborious and tedious, but it is an exercise that, when properly performed, becomes systematic and offers huge benefits. All members of the management and administration team must understand this in order to ensure the long-term sustainability of the co-ownership operation. Email notification and meeting package distribution can be a more efficient way to keep owners informed and remind your community of upcoming meetings, while keeping the cost of distributing your notifications low. For your convenience, we have linked many of the mandatory forms to be used under the Property Act. You can use the online version in which you can fill in electronically, or the PDF version for manual entry. Fortunately, the department has given some instructions on what this consent looks like. On the website of the Ministry of Government and Consumer Services, you will find a document called “Electronic Communications Receipt Agreement”. This is a simple form in which owners can agree to be served electronically by filling in their name, email address and signature. Your consent to email notifications was given as soon as the signed form was returned to the management office. To record your preference for receiving messages from PCC 122, please refer to the following document, print it, verify it, complete the agreement and send it to the administrative office of the #91 unit. .
.
Recent Comments